M&A Letter of Intent: Complete Guide

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What is a Letter of Intent?

Definition & Purpose

A Letter of Intent (LOI) is a non-binding agreement that outlines the key terms and conditions of a proposed M&A transaction. It serves as a roadmap for negotiations and establishes the framework for due diligence.

While most provisions are non-binding, certain elements like exclusivity, confidentiality, and process terms are typically binding on the parties.

Establishes serious intent to proceed

Provides exclusivity period for negotiations

Outlines due diligence process and timeline

LOI vs Other Documents

IOI (Indication of Interest)
Preliminary, very high-level expression of interest
LOI (Letter of Intent)
Detailed non-binding terms and conditions
Purchase Agreement
Final binding legal contract

Essential LOI Components

Purchase Price
  • • Base purchase price or range
  • • Payment structure (cash/stock)
  • • Earnout provisions
  • • Working capital adjustments
  • • Escrow arrangements
Transaction Structure
  • • Asset vs. stock purchase
  • • Tax structure implications
  • • Assumption of liabilities
  • • Employee matters
  • • Closing conditions
Process Terms
  • • Due diligence scope and timeline
  • • Exclusivity period length
  • • Break-up fee provisions
  • • Confidentiality requirements
  • • Regulatory approval needs
Key Provisions
  • • Material adverse change definition
  • • Key employee retention
  • • Non-compete agreements
  • • Financing contingencies
  • • Target operating restrictions

LOI Negotiation Strategy

Buyer Perspective

Key Objectives:

  • • Secure exclusivity for due diligence period
  • • Establish reasonable purchase price range
  • • Include adequate due diligence scope
  • • Minimize break-up fee exposure
  • • Maintain flexibility on final terms

Negotiation Tips:

  • • Be realistic on valuation expectations
  • • Allow adequate time for due diligence
  • • Address key deal risks upfront
  • • Include necessary regulatory approvals
Seller Perspective

Key Objectives:

  • • Maximize purchase price and minimize risk
  • • Limit due diligence scope and timeline
  • • Include meaningful break-up fee
  • • Restrict operational limitations
  • • Maintain competitive tension where possible

Negotiation Tips:

  • • Qualify buyer financial capability
  • • Set reasonable exclusivity periods
  • • Protect business operations during process
  • • Address employee and customer concerns

Standard LOI Terms & Ranges

TermTypical RangeKey Considerations
Exclusivity Period60-90 daysBalance thoroughness with market timing
Break-up Fee1-3% of transaction valueReflects deal size and complexity
Due Diligence30-60 daysScope should match transaction complexity
Earnout Period1-3 yearsBased on business predictability
Escrow Amount10-20% of purchase priceRisk profile and warranty scope

LOI Best Practices

Do's
  • • Be specific on key commercial terms
  • • Include clear binding vs. non-binding provisions
  • • Address material deal risks and conditions
  • • Set realistic timelines and milestones
  • • Include termination and walk-away rights
  • • Plan for regulatory and third-party approvals
  • • Engage legal counsel early in the process
  • • Document key assumptions and dependencies
Don'ts
  • • Leave key terms undefined or ambiguous
  • • Agree to unrealistic or impossible timelines
  • • Accept excessive break-up fee exposure
  • • Ignore material business risks or issues
  • • Overlook necessary regulatory considerations
  • • Fail to address financing contingencies
  • • Rush negotiations without proper analysis
  • • Neglect employee and customer impact

LOI Process Timeline

Week 1-2

Initial terms discussion

  • • Price and structure
  • • Key conditions
  • • Timeline expectations

Week 2-3

LOI drafting and negotiation

  • • Term refinement
  • • Legal review
  • • Back-and-forth negotiation

Week 3-4

LOI execution

  • • Final approvals
  • • Signature process
  • • Announcement planning

Week 4+

Due diligence phase

  • • Data room setup
  • • Investigation process
  • • Definitive agreement drafting

Common LOI Pitfalls

Valuation Misalignment

Significant gaps between buyer and seller valuation expectations that aren't addressed in the LOI.

Solution: Include valuation methodology and key assumptions

Inadequate Due Diligence

Insufficient time or scope for proper investigation leading to surprised discoveries.

Solution: Build in adequate time and comprehensive scope

Unrealistic Conditions

Setting closing conditions or timelines that are impossible to achieve.

Solution: Realistic planning based on transaction complexity

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